Senior Budget Officer

Povolania

Opis pracovnej pozície

The International Rescue Committee (IRC) is a world leader in providing humanitarian relief and post-conflict reconstruction support to victims of oppression and violent conflict and resettlement services to refugees in the United States. Established in 1933, today IRC works in over 25 conflict zones in the world and 15 states in the US. We address both the immediate, life saving needs of conflict affected people in an emergency and the reconstruction needs in post conflict societies. IRC is committed to a culture of bold leadership, innovation in all aspects of our work, creative partnerships and thorough accountability to those we serve. SCOPE OF WORK: The Senior Budget Officer contributes to IRC’s commitment to effective management of its growing international programs budget portfolio and to assuring quality program delivery. The position is primarily responsible for the development and monitoring of the International Programs Department’s Headquarters budget and expenses. In addition, the Senior Budget Officer will support the Deputy Vice President, Field Operations, with the development, refinement, and implementation of a number of critical administrative and support systems for effective programming in the field. ESSENTIAL JOB FUNCTIONS: Budget - Manage the IPD HQ budget and budgeting process Prepare technical unit staff and directors for annual and reforecast budgeting process; provide guidance, direction and support to ensure and increase consistency and efficiency. Prepare yearly and reforecast IPD HQ budget; supervise the development of all technical unit budgets. Monitor monthly expenditures for IPD HQ budget; meet monthly with technical unit focal points to review year to date status of HQ grants; review adjustments identified by the technical unit staff; consolidate and send the adjustments to Finance for posting. Analyze monthly finance reports; reconcile cost allocation to IPD grants and TU cost allocation to field programs. Liaise with Finance Department on regular basis to review year to date status, issues that require attention, and future budget projections. Support HQ TU in developing and reviewing grant budgets prior to their submission to Finance and the Grants Unit. Work with relevant country directors and finance controllers in developing the annual hosting costs for HQ staff based in the field. Discuss the annual hosting costs with the HQ supervisor (not only IPD but all HQ units where the staff is based in the field, such as Finance, IT, Audit, Communications). Within IPD ensure that the hosting costs are properly included in the technical unit annual budget. Review monthly transactions from the hosting country to make sure that the annual costs agreed at the beginning of the fiscal year are properly charged. Lead the preparation and finalization of the fiscal year agreement for hosting HQ staff in the field. Provide codes that will be charged by the hosting country per the approved hosting costs that are included in the agreement. Technical Unit Cost Allocation Work with the DVP Field Operations and VP Programs in redesigning the TU cost budgeting and allocation methodology to meet the changing scope and structure of Technical Support required for country programs. Manage system for projection and allocation of Technical Unit costs to include: allocation of monthly costs and submission of monthly time and effort reports, ongoing communication with field offices and relevant technical unit and IPD senior staff on issues related to cost allocation, Monthly analysis and reporting to TU Supervisor and TU Program Manager on cost allocation. Quarterly analysis and reporting to IPD senior staff on cost allocation. Review request for waiver of donor budgets that do not meet adequate technical unit support; communicate approval with regional teams and finance through budget review. Maintain and support the TETRA database developed for this purpose and serve as the IPD subject matter expert on this IT-led initiative. REQUIREMENTS: Bachelor’s degree; Master’s degree in relevant field highly desirable Successful financial management experience: proven ability to make sound financial decisions; Previous work experience with an INGO highly desired; Solid organizational skills, particularly financial management and budgeting skills Proven attention to details: the ability to track and process multiple details simultaneously and accurately Excellent interpersonal and communication skills: written and verbal Flexible work attitude; ability to work well under pressure in fast paced team environment Strong people and diplomacy skills – working effectively with a team Strong Computer skills: ability to work effectively and accurately with dbase applications, MS Outlook, Word, Excel, email and Internet applications

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