Special Assistant to the Executive Director

Povolania

Opis pracovnej pozície

We are seeking an energetic, well organized and like-minded Special Executive Assistant to assist our Founder and Executive Director (ED). Responsibilities will include: • Work closely with Communications Team on executive communications strategy • Provide research support in R&D, Policy and other relevant areas and participate in brainstorming sessions and other meetings, demonstrating a strong grasp of researched material • Coordinate and facilitate communication between ED and organization Directors including out-of-office communication between ED and staff • Coordinate and facilitate communication between project teams • Manage and draft correspondence, executive contacts and materials for executive appearances and presentations, including PowerPoint documents, hand-outs, and notes • Monitor and manage Executive Director (non-personal) email account • Act as gatekeeper for document signatures and approvals • Assist with preparation of funding proposals and fundraising events • Accompany ED to select meetings based on availability of other staff • Manage staff meeting preparations (scheduling, agendas, presenter materials, Powerpoint documents) • Schedule meetings with select outside parties and provide oversight of ED’s schedule in coordination with executive assistant • Serve as Board liaison and manage communications with board directors • Coordinate board meetings, maintain minutes of meetings, and manage corporate governance documents • Provide coordinator support for various other projects, as needed

Požiadavky na zamestnanca